Projects are a way to categorize Asana tasks. The difference between a project and ‘My Tasks’ is that you are collaborating with other people and you can see all of their tasks too.
Projects can be found on the left hand side with the coloured squares beside them:
The most common project you will use in the reservations department is our Morning Meeting.
We use this project to categorize the tasks for daily operations that everyone needs to be aware of e.g. trades attending to a room, or keys being recoded.
Often, the tasks in the morning meeting are not assigned to a specific person – they are tasks that may have been noted down months ago, that need done on a specific day, but not by anyone in particular.
If the task is assigned to you, you will also see it in “My Tasks”. This is the same task in both places, it appears in your tasks because it is assigned to you, and in the Morning Meeting since it is part of that project. If you add a comment or mark it complete in either place, it will happen in both places:
You can add tasks to this project the same way as your own tasks, but make sure to include a deadline as we view it in a calendar format – if it doesn’t have a date then it will never show up.
Also keep in mind that this task is not just for yourself, you’ll need to leave detailed notes so that anyone else can understand what this task means:
In the example above, you can see the task explains:
What is happening (Photography in the room)
Which room (Ora 10807)
What day (Oct 31)
What time(12pm)
Who will be meeting the photographer (MJ)
And what effect this has on everyone else for the day (no early check in)
You can use projects for any other large task that you may want to share with multiple people so that everyone can see the progress e.g. onboarding new properties, scheduling spring cleans at every property, creating a new marketing campaign etc.